skip to main content

TLOMA Today

September, 2024
TLOMA 2024 Conference Ad Leaderboard
September, 2024 | Article

Thank you to our TLOMA 2024 Conference Exhibitors and Sponsors!

TLOMA would like to thank our 2024 Exhibitors & Sponsors for supporting the TLOMA 2024 Conference & Trade Show.  

We look forward to welcoming you to Niagara Falls!

PREMIUM EXHIBITORS 
   
Appara NQ Zebraworks
BDO Canada LLP PACE Technical
Canon Canada Inc. Prolegis Solutions Ltd.
Contemporary Office Interiors Purves Redmond Limited
Dye & Durham Score Promotions
Facility Plus Soluno (An Actionstep Company)
Gibraltar Solutions WellnessXChange & Grassroots Marketing PR
LexCloud.ca Corp
 
DIAMOND EXHIBITORS 
3545 Consulting Jurisage/CiteRight
Alexa Translations Kent Legal
ASCA Office Solutions Inc. Lawlabs
Bank of Montreal LawStream
BJRC Recruiting MARANT Construction Limited
Bundledocs MBC Managed IT
Cartel Inc. mform Construction Group
Cloud Wiz Inc. MinuteBox Inc.
CosmoLex Muldoon's Hand Roasted Coffee
CPDonline.ca QRX Technology Group Inc.
CTI Working Environments Realaml
Cubicle Fugitive RecordXpress Inc.
DEXCO Corporation Ricoh Canada
ergoCentric SAI Systems Auditing Inc.
ESC Corporate Services SHI Canada
Estatesearch Smart IP Inc.
Forge Recruitment Inc. SmartPrint Inc.
Hays Specialist Recruitment Southwest Business Products Ltd.
HUB International Ontario Limited TELUS Business
Hudson Technology The Collective
Imperial Coffee thorpebenefits Inc.
Intellek TitanFile
Iron Mountain UKG
SUPPORTERS 
Branch Office Services Score Promotions
Centro Legal Works Inc. Soluno (An Actionstep Company)
Colliers TELUS Business
CPDonline.ca The Hiring Partner
Navacord UKG
Realaml   

iCompli - leaderboard ad - September  - Golden Ticket Leaderboard
September, 2024 | Article

Message from the President

TLOMAToday-Telus-September2024-Half-Page ad HalfPage
Carrano, Pat
Author Pat Carrano
The days are shorter….. the nights are cooler…..the back to school supplies are on the shelves…. and the Halloween decorations are out at Costco……These are all signs that summer has yet again, come to an end.  

As we bid goodbye to August we look forward to what promises to be a very exciting September, starting off with the Compensation Survey Results Event on September 11 followed by a Technology SIG entitled The 5 Steps to Information Governance.  Be sure to register.

Our TLOMA 2024 Conference & Tradeshow takes place at the Niagara Falls Convention Centre, Niagara Falls, ON September 25-28.  I look forward to welcoming you to the conference.  We have 20 first time conference attendees!

INNOVATE, COLLABORATE & ELEVATE (I.C.E) is the theme of the conference this year.  There are 180 business attendees registered from over 60 businesses and more than 90 of our TLOMA delegates are registered.  There are ample opportunities to inspire fresh ideas, form new connections and ICE out your skills. Throw in the great social events that are planned, and its looking like its going to be a conference to remember. 

The Nominating Committee will be reaching out to members in their search of volunteers to fill the 2025 available Board and non-Board positions.  As a reminder, the upcoming vacancies for the 2025 TLOMA Board of Directors are:

  • Vice President (three year term)
  • Education Coordinator (two year term)

 

The NC will also be recruiting four non-Board members for the positions of:

  • Finance SIG Leader (two year term)
  • Marketing SIG Leader (two year term)
  • Technology SIG Leader (two year term)
  • Vice Chair 2025 Conference Committee (three year term)

 

If you're interested in serving in any of the positions mentioned above, or if you know someone who might be—with their consent—please reach out to any committee member.

I look forward to welcoming you at conference!

Pat Carrano
TLOMA 2024 President

Pat brings 35 years of experience to Finance in the legal sector.   Originally hired in 1989 as a trust clerk/AP clerk with Blakes, Pat has seen (and survived) the Wang dummy terminal, GST/HST Implementations, Y2K, numerous new office launches (and closures), extensive computer software automation, In-house legal departments, the dreaded RFP process and most recently the Financial impact of Covid19.   He has been in the trenches and has worked in every finance department area, from AP, AR, Conflicts, Collections, Billings & Financial analysis.

Pat has spent the past 25 years in a Director/Management role, overseeing the finance department.  In May 2019, he joined Loopstra Nixon LLP as their Chief Financial Officer.  

Having been a member of TLOMA since the late 90’s, he became the 2019 Finance SIG Leader and has relinquished his post after serving 2 terms.   After spending 2023 as the Board’s Vice President, he looks forward to his upcoming role on the TLOMA board as President.   Together we can all work towards making TLOMA even stronger!

Golden Ticket - Facility Plus - Cleaning - November 1/23 - October 31/24 Leaderboard
September, 2024 | Article

Rethinking Technology Adoption in Law Firms: Why Feedback Alone Isn't Enough

David-Swadden_1960x830
David Swadden, CEO & Founder
Author David Swadden

As technology continues to evolve, law firms are increasingly faced with the challenge of integrating new tools and software into their practice. From document management systems to AI-driven legal research platforms, the potential benefits of these technologies are immense. However, many law firms still rely primarily on post-implementation user feedback to evaluate the effectiveness of new technologies. While feedback is valuable, it is not the most effective method for determining the true value of technology investments. Instead, law firms should establish clear, objective goals and measure the effectiveness of technology against these benchmarks. This approach ensures a more accurate assessment of the technology's impact and aligns technological adoption with the firm's strategic objectives.

The Limitations of Relying on Feedback

Feedback from lawyers and staff is undoubtedly important, as it provides insights into the user experience and potential issues with new technology. However, relying solely on subjective feedback has several limitations:

1.  Bias and Variability: Feedback is inherently subjective and can be influenced by individual preferences, resistance to change, or isolated negative experiences. This variability can obscure the overall effectiveness of the technology.

2.  Lack of Context: Feedback often lacks context about how the technology impacts broader business goals. A tool that some users find cumbersome might still deliver significant efficiency gains or cost savings at the firm level.

3.  Short-Term Focus: Feedback tends to focus on immediate experiences rather than long-term benefits. The true value of technology may become apparent only over time as users become more proficient and the technology integrates fully into workflows.

The Case for Objective Goals

To overcome these limitations, law firms should adopt a more structured approach to technology evaluation. This starts with setting clear, objective goals that align with the firm's strategic objectives. These goals provide a benchmark against which the effectiveness of the technology can be measured. Here’s how to do it:

1.  Identify Strategic Objectives: Begin by identifying the firm's strategic objectives. Are you looking to increase efficiency, reduce costs, improve client service, or gain a competitive edge? Understanding these goals will help determine what success looks like for your technology investments.

2.  Define Key Performance Indicators (KPIs): Once strategic objectives are clear, define specific, measurable KPIs that reflect these goals. For example, if the goal is to increase efficiency, relevant KPIs might include the time taken to complete specific tasks, the number of billable hours recovered through automation, or the reduction in administrative overhead.

3.  Establish Baselines: Before implementing new technology, establish baseline metrics for each KPI. This provides a point of comparison to measure the impact of the technology over time.

4.  Set Targets: Set realistic targets for each KPI based on the anticipated benefits of the technology. These targets should be ambitious but achievable, providing a clear goal for the technology to meet or exceed.

Measuring Effectiveness

With objective goals and KPIs in place, the next step is to systematically measure the effectiveness of the technology against these benchmarks. This involves collecting and analyzing data to assess whether the technology is meeting its targets. Here’s how:

1.  Data Collection: Implement systems to collect data related to your KPIs. This might involve using analytics tools, time-tracking software, or custom reporting features within the technology itself. Ensure that data collection is consistent and accurate.

2.  Regular Reviews: Conduct regular reviews of the data to track progress against your targets. This might be done monthly, quarterly, or at other appropriate intervals, depending on the nature of the technology and the firm's goals.

3.  Adjust and Optimize: Use the insights gained from data analysis to adjust and optimize the use of the technology. If the technology is not meeting its targets, identify the reasons and take corrective action. This might involve additional training for users, adjusting workflows, or even reevaluating the suitability of the technology.

4.  Long-Term Assessment: In addition to regular reviews, conduct a more comprehensive long-term assessment to evaluate the overall impact of the technology. This should consider both quantitative data and qualitative feedback, providing a holistic view of the technology’s effectiveness.

Real-World Application: A Case Study

Consider a law firm that decides to implement a new software–in this case we will use our own platform, Tracument–with the goal of increasing research efficiency and accuracy. Here’s how they might apply the approach outlined above:

1.  Identify Strategic Objectives: The firm’s strategic objective is to improve the efficiency and accuracy of collecting third-party records, freeing up clerks and LAAs to focus on higher-value tasks.

2.  Define KPIs: Relevant KPIs might include the average time spent on a request, the number of errors or failures to complete a request on time, and firm satisfaction with the amount of time and hard cost spent collecting the documents.

3.  Establish Baselines: Before implementing the new platform, the firm collects data on current third-party record collection times, error rates, and firm satisfaction.

4.  Set Targets: The firm sets targets for a 75% reduction in research time, a 50% reduction errors or unsatisfactory outcomes, and a 20% increase in overall satisfaction scores.

5.  Measure Effectiveness: After implementing the platform, the firm collects data on these KPIs at regular intervals. They find that record collection times have decreased by 80%, errors have been reduced by 60%, and satisfaction scores have increased by 25%.

6.  Adjust and Optimize: Based on the data, the firm identifies areas where further improvements can be made, such as additional training for staff to fully leverage the platform’s capabilities.

Conclusion

Incorporating new technology into a law firm is a complex but essential process in today’s fast-paced legal environment. While feedback from lawyers and staff is important, it should not be the sole method for evaluating the effectiveness of new technologies. By starting with clear, objective goals and measuring against these benchmarks, law firms can ensure that their technology investments deliver tangible benefits and align with their strategic objectives. This data-driven approach not only provides a more accurate assessment of the technology’s impact but also helps to drive continuous improvement and long-term success.

David is the CEO and Managing Director of Tracument Solutions Inc. and one of its founders. He previously ran an Insurance Defence law firm in Vancouver, BC. During that time, his focus was on reducing non-revenue producing staff time and ensuring that all activities undertaken by any level of staff added as much value as possible. He brought in new technology and redesigned processes such that the firm was able to move from a support staff ratio of 1.5 for every lawyer to about 0.75 for every lawyer. Tracument's platform is an extension of that work.

September, 2024 | Article

Navigating the challenges of Asset Discovery in Estate Administration

Jonathan-Upton_1960x830
Conference - half page ad - 2024 HalfPage
Jonathan Upton_edited
Author Jonathan Upton

Earlier this year, we conducted a survey of 2,000 Canadian residents designed to find out more about estate planning, with the aim of better understanding the challenges that estate professionals face when identifying the full extent of a deceased person's financial footprint.

We looked at how easily people can locate assets like life insurance, workplace pensions, savings and investments.  The survey revealed that 29% of people can’t easily locate or don’t know the whereabouts of their Workplace Pension for example.  This was the highest in Quebec where nearly a third of people can’t easily locate or don’t know the whereabouts of their Workplace Pension, 30% in Ontario compared with 22% in British Columbia and 19% in Alberta.

We also found that a further 26% of people had not, or were unsure, if they had informed their next of kin where to find information pertaining to life insurance.  This was highest in Alberta where 35% had not, or were unsure, if they had informed their next of kin where to find such policies, and lowest in Ontario (24%).

Only half the respondents had a Will (51%) and of these, 20% said that it needs updating. This is a worrying statistic as there could be assets which are not accounted for in the Will, something that could lead to unnecessary additional legal costs, tax recalculations or in the worst-case scenario, estate disputes and litigation.

Of those who had a Will, only 55% had engaged with a lawyer to write the Will. 

Of that 55%, 2 in 5 would expect them to be contacted periodically to ensure contact details are up to date and 59% would expect their lawyer to contact their Executor / Next of Kin in the event that they passed away.

We also looked at the growing and complex area of digital assets.  The survey showed that 34% of respondents own digital assets including 17% with online gaming/gambling accounts and 16% cryptocurrency.  Yet, over half had not considered or didn’t know if they had considered digital assets when it came to estate planning.

The survey highlighted the real challenges which families and their executors face when it comes to identifying and locating the assets and Wills of the deceased.  Over time, it’s easy to lose track of workplace pensions or life insurance policies.

Other publicly available research shows that there are currently approximately 1.8 million bank balances - worth $678 million - that have gone unclaimed. This includes savings and chequing/current accounts; bank drafts, certified cheques, official cheques, money orders, traveler’s cheques, credit card balances, term deposits, guaranteed investment certificates (GIC) and depository receipts. While many Canadian provinces have escheatment processes for dormant bank accounts, there are other assets and liabilities to consider such as pensions, investments and insurance policies.

As an organization, Estatesearch was set up to support professionals dealing with estate administration.  Our asset and liability searches including digital asset searches, often identify unknown accounts containing thousands of dollars, and these searches help lawyers to obtain a fuller picture of the estate and rightfully distribute funds to the beneficiaries. 

Away from our core services, Estatesearch is also committed to promoting awareness of the issues faced in the wider financial industry, facilitating conversations between financial institutions and legal membership groups. As one of the founders of the Vulnerable Banking Group in the UK, we are developing technology to help firms comply with legal regulation and ultimately improve outcomes for vulnerable people at what can be a difficult time. The results of this research will now be used to educate and inform professionals in the estate industry about the challenges and solutions available to support their due diligence processes in identifying estate assets.

For further information about Estatesearch’s asset and liability searches please visit:  https://www.estatesearch.ca

To access a summary presentation of the overall market research findings, please click here.

Jonathan qualified as a Fellow of the Institute of Chartered Accountants in England and Wales in 2002, working first at Arthur Andersen and then Deloitte. He later joined Selwyn Lim the founder of Calnea Analytics, and helped expand the business to become the UK’s largest provider of property market intelligence.

Having personally experienced the difficulties faced by Executors and Beneficiaries when managing an estate, and in particular some of the potential frustration dealing with the banking and the financial sector, Jon felt there was an opportunity for technology led products and services to improve client outcomes. Launching Estatesearch with Tony Turck in 2018,  Jon works closely with financial institutions of all sizes to raise awareness of the challenges faced by professionals and clients alike and to promote engagement with technological solutions to deliver better client outcomes.  Estatesearch launched in Canada in 2024.

September, 2024 | Article

Embracing cloud-based applications: A game changer for law firms

TELUS_1960x830
TLOMA_SocialMedia_LinkedIn HalfPage
Brian
Author Brian Mauch, BCom., JD

Working remotely became the new norm for most Canadian companies after 2020, and it’s no different for law firms, as even hearings are frequently held in a virtual setting. That’s where cloud-based applications can come in as an important ally. They provide numerous advantages to legal companies, such as lowering the cost of maintaining proprietary infrastructure and helping law firms increase their storage space and quickly access data from a variety of devices.

It is no surprise that more law firms are turning to the cloud for data management. In fact, most of our clients already keep their data in the cloud and the remaining law firms are anticipated to migrate soon to reap benefits such as enhanced efficiency, streamlined operations, improved collaboration and lower operational costs. When migrating to the cloud, law firms can access their data and applications from any connected device, making it easier for lawyers to work remotely. This can be especially beneficial for firms with multiple locations or for lawyers who frequently travel.

Law firms can reduce their reliance on costly on-premise servers and minimize the risk of data loss from hardware failures or natural disasters. Additionally, cloud solutions can provide robust security features like encryption, firewalls and intrusion detection systems to help safeguard sensitive data.

Cloud-based solutions are also an enabler of team collaboration. Lawyers and staff can easily share documents, track changes and work together in real-time, regardless of their physical location. This seamless collaboration can lead to more efficient case management and better client outcomes.

When migrating to the cloud
Law firms usually have three major silos that need to find a place in the cloud: email, files and software applications. A serverless environment can provide scalability, accessibility and cost savings - but it can only be implemented once applications and files are hosted in the cloud.

Migrating emails is usually simpler, with minimal impact expected on daily operations, so this should be the first element to be prioritized. Next, consider migrating files and applications to prevent any access or integration issues between new and old systems that will be now hosted in a virtual environment. Fortunately, cloud-based legal applications have become mainstream in the last few years, making it possible to integrate cloud-based file storage systems right after software applications are in the cloud.

Lawyers and staff are often concerned about cybersecurity in a cloud-based world and are understandably careful when it comes to hosting their clients’ confidential data in external locations, often choosing on-premise servers and server-based applications. However, cloud providers offer advanced security measures that, most of the time, surpass those in on-premise settings.

Embracing cloud-based solutions can help enhance efficiency, collaboration and data security for law firms. The cloud is not just a trend - it’s a powerful tool that can help law firms thrive in the modern, remote-working world.

Why partner with TELUS Business

TELUS helped JFK Law migrate to modern cloud-based applications, starting with Microsoft 365, an email and document management system. The firm was able to modernize their operations, and the measures implemented also contributed to enhancing the law firm's cybersecurity, team communication and collaboration, productivity and operational efficiency.

A specialized IT support partner for law firms can help migrate your firm’s applications, files and email platform seamlessly to the cloud.

TELUS Business provides law firms with day-to-day IT management and support, cybersecurity services, cloud migration and technology strategy. Our Virtual CIO team develops business-aligned IT strategies to drive impact and help you get a higher return on investment. We handle your IT for you so you can get back to doing what you do best.

Download “Modernizing law firms’ operations: A guide to remote work and cloud solutions” to get practical advice on how to get started and discover how other firms are enabling remote work.

 

Brian Mauch, Bcom., JD, graduated from University of British Columbia with degrees in Law and IT Management. 27 years ago, he founded BMC Networks, which grew to become one of Canada’s largest managed services providers for law firms. BMC was acquired by TELUS Business, as part of its TELUS Fully Managed offering. Brian continues to lend his experience to help law firms thrive in the digital world, while taking advantage of TELUS’ world-leading networks and technology.

Learn more at telus.com/Legal-FullyManaged


September, 2024 | Article

Law Firm Failures - The New Normal?

Heather-Suttie-1_1960x830
TLOMA - Career Board HalfPage
Heather Suttie - New Headshot 2023
Author Heather Suttie

Many law firms are successful by accident.

Anyone who knows anything about traditional law firm structures knows they are perilously fragile. It doesn’t take much to bring them down.

Up until this latest debacle—the 2024 collapse of Minden Gross—Canada’s highest-profile law firm failures were Heenan Blaikie in 2014, Goodman and Carr in 2007, and Holden Day Wilson in 1996.

Canadian law firms are not alone in this plight. For example—and this is only a small sampling—lawyer exits and merger failure brought down U.S.-based Stroock & Stroock & Lavan at the end of 2023 after more than 30 of the firm's 46 partners jumped ship to join Hogan Lovells, and in 2003, Brobeck, Phleger & Harrison and its 500-plus lawyers lost talent and failed to find a merger partner. Global behemoth, Howrey, that at its height had more than 700 attorneys in 17 locations worldwide, met that same fate in 2011.

Failure Flash Points

Like those firms, Canada’s Minden Gross saw a series of lawyers exit the firm and failed to secure a merger.

Heenan Blaikie’s failure was a mismanagement mess that ranged from financial pressures, loss of trust, and misguided geographic reach to an apparent lack of formal management training and an absurd notion that the bottom line looks after itself.

In 2017, I wrote about Heenan Blaikie’s collapse and posited that had it been run as a business rather than a private club, collapse may not have happened. The link to that article is the last in this piece.

As for Goodman and Carr, its lawyer roster shrunk from 140 to 90 in the two years prior to dissolution. Again, depending on who you talk to, there were also problems with compensation and disparate practice groups.

Holden Day’s demise was in a class by itself. Shock and grief overwhelmed the firm in 1993 after one of its partners fell 24-storeys to his death due to crashing through a floor-to-ceiling window when throwing himself against it to demonstrate the window’s strength to a group of lawyers who were attending a reception.

Many of that firm’s members were traumatized, including a friend of mine who was in the room when it happened. She was among the nearly 30 lawyers who departed within three years after that ghastly event.

Thankfully, not all law firms crash and burn in such spectacular fashion.

During the pandemic years, a number of small personal injury firms folded like lawn chairs. Their mostly quiet failures were primarily the result of people and vehicles remaining safely parked at home. Many of these small firms were bought by larger personal injury boutiques, absorbed into corporate/commercial practices, or stayed bust.

Lawyers Land Fast

When word of its impending demise spread through Minden Gross, most of its lawyers packed their brief bags and successfully refugeed elsewhere. This was not surprising since it’s par for the course that lawyers land fast.  

But what about staff many of whom in Heenan Blaikie, Goodman and Carr, and Minden Gross’s case, had provided decades of service? What happened to them and others who worked at, in, and with firms such as these?

In Goodman and Carr’s case, there was swift action to get staff members hired elsewhere before the firm closed. In most instances, it worked. I know because I was peripherally involved in helping some of those people secure new roles at other law firms.

In Heenan’s situation, staff who saw the writing on the wall and could react fast, raced the lawyers to the exits.

As for Minden Gross, the dust and all its people have yet to settle.

Elysian Days of a Halcyon Past

There are always individuals within almost every law firm who tend to cling like barnacles to the Elysian days of a halcyon past.

Still to this day, there are law firms that operate as a country club with some even having a Partner Lounge complete with a capital “P” and “L” in the name on the doorplate. But how many “country club” law firms will remain attractive to changing demographics and attitudes among both talent and clients when there are other law firms and legal service businesses operating in the market that are vibrant and modern, solvent and nimble, flat-structured and value-based, and built for flexibility and the long haul?

More to the point, how long will it be until business-oriented, whip-smart, self-preserving professionals of any age, expertise, or experience decline outright any invitations to throw in their lot and, perhaps, capital to join one?

The AI Collision

When Richard Susskind’s The End of Lawyers?: Rethinking the nature of legal services was released in 2010, it upset many lawyers’ apple carts.

Why? Because Susskind had the brass to challenge the legal profession to think like a business and determine how to use alternative ways of working to increase speed, lower costs, and maximize efficiency while retaining high quality output.

He argued that a legal services overhaul would be needed due to the increasing intolerance of the market to pay big bucks for rote, task-based work that could be better executed by smart systems and processes. He further suggested that, as a result, the jobs of traditional lawyers would be eroded or eliminated.

So, what happened? Much talk ensued among many. Little action was taken by few.

Ten years later, in 2020, two enormous forces collided: the world and COVID-19. During that time, and accelerating at light speed ever since, the world finds itself grappling with the newest upheaval: Artificial Intelligence.

The Internet changed the world. AI will flatten it.

As the world’s tardiest industry bloomer, the global legal services market may get flattened, too. But if that’s what it takes to realize momentous evolutionary change within a change-resistant sector, bring it on.

Legal Service is a Business

That Minden Gross, Heenan Blaikie, Goodman and Carr, and the rest of their ilk failed and fell has precious little to do with tenure, comradery, or culture.

According to Minden Gross’s website, blame is placed on “recent intensification of the challenges facing mid-sized law firms in Canada” when, in large part, it appears not to have been well prepared to withstand or swiftly adapt to change due to the fragility of traditional structuring.

Candidly, an astute legal market observer could have seen this failure coming. I did. For me, it was obvious years before it happened that Minden Gross would seal its own fate and collapse was simply a matter of time.

Even so, when the crash came, my initial reaction was anger. However, a month later my attitude neutralized to what can only be described as “meh.” And that’s because law firms, like other endeavours, always have, can, and will continue to fail primarily due to an inability or resistance to meet or exceed the galloping rate of change and adaptation with which the expanding world of business and its expectations evolve.

Basic Business Pillars

Despite the gloom, doom, and despair, there are strategies and solutions for those who dare to face the future head-on and take decisive action.

Rather than being successful by accident, proactive and better-adaptable law firms succeed by design and on three basic business pillars:

1) A distinctive one of one market position that sharply cleaves a firm from its competitors to the point where competition is irrelevant.

2) A tightly focused, publicly stated, and strict strategy-to-objective business-based mandate with intentional, scheduled, and executed time-bound tactics, all of which are embraced by every member of the organization, each of whom is all-in and consistently walks the talk.

3) Professionally trained non-lawyer management running all C-suite and critical business areas of the enterprise enabling lawyers to do what they do best: lawyering.

If Minden, Heenan, Goodman, and most other failed law firms had followed this advice trifecta, it’s likely that their demise could have been avoided. That’s because they would have been corporately structured with a so-tight-it-squeaks market position, governed by ironclad directives, bright-line boundaries, and powerful infrastructure, kept shipshape and accountable with publicly shared growth and cull mechanisms, and run like a bottom-line-or-bust business with expert management at the helm.

Accepting Failure as Normal

It is entirely reasonable to expect that more failures will happen since most traditionally oriented legal industry players adapt to change at the same rate of shifting speed as the Earth’s tectonic plates.

Much of the blame for future failures will be assigned to the retirement of Baby Boomers who, in short order, will shift out of active practice – willingly or not – as well as to younger generations of professionals seeking new work styles and different environments. With lots of blame to go around, the rest is likely to be showered upon the ever-increasing and swift advancements in technology and tools – especially AI – that, if the Good Lord’s willing and the crik don’t rise, should eventually decimate the blight of the billable hour.

It’s also fair to expect that if the legal industry keeps reacting to law firm failures in the histrionic fashion that has been favoured in the past, much finger-pointing, hand-wringing, and pearl clutching will continue to ensue.

How tiresome.

Better to shove the fainting couches into storage, enter this century, and run law firms like modern-day entities of commerce.

“Legal service is a business; run it that way” has been my mantra forever. This is my hill and I've been dead up here for years. Still, it’s sensible advice and fair warning that if you’re not taking assertive, deliberate, and action-oriented care of your law firm’s business, you’ll soon find yourself out of it.  

This article appeared on Slaw, May 2024.


Heather Suttie is widely acknowledged as one of the world’s leading authorities on legal market strategy and management of legal services firms.

For 25 years, she has advised leaders of premier law firms and legal service providers worldwide — Global to Solo | BigLaw to NewLaw — on innovative strategies pertaining to business, markets, management, and clients.

The result is accelerated performance achieved through a distinctive one of one legal market position and sustained competitive advantage leading to greater market share, revenue, and profits.

The effect is accomplishment of the prime objective — To Win.

Reach her at +1.416.964.9607 or heathersuttie.ca.

 

September, 2024 | Article

Why Good Ergonomic Office Chairs are Not a Luxury

Dave-Tuner_1960x830
TLOMA - TalkTLOMA Forum HalfPage
Dave Turner
Author Dave Turner
Few things in the workplace evoke a stronger physical and emotional attachment than a person’s chair. It’s the centre of work – and perhaps the single most important component of a healthy working environment. Your chair is an unsung hero that supports you through marathon all-nighters and everyday video calls. Study after study confirm comfort and proper support enhance productivity, health and happiness at work. A luxury? No, an investment.

Let’s start with a quick understanding of ergonomic chairs. Designed to support your body’s natural posture, these are the VIP of office seating. Good chairs reduce strain on your back, neck, and shoulders. Think of it as your bodyguard against aches and pains. Standard chairs are basic and are not cut out for long-haul sitting. Ergonomic chairs include customizable seat height, adjustable armrests, and lumbar support.

Good ergonomic seating enables concentration and minimizes the distractions that stem from discomfort. However, the human body comes in many different sizes and shapes, so a design that’s comfortable for one person may be inappropriate for another. Proper fit is imperative when people physically interact with their chairs for hours at a time. 

Here's a checklist for picking the perfect ergonomic chair for you:

  • Lumbar support – be kind to your lower back. This is the top benefit of ergonomic chairs
  • Seat depth – it should accommodate your upper legs without putting pressure on the backs of your knees.
  • Armrests should be adjustable and comfy while supporting your wrists, forearms, and shoulders.
  • Seat height adjustment of minimum 5”
  • Materials – go breathable. Think mesh (back only), fabric, or luxe leather.
  • Recline – make sure you have a bit of lean for those moments you want to stretch back.
  • BIFMA Level and Greenguard environmental certification. 
  •  
    Here are some pitfalls to avoid:

    x - Chairs that come in different sizes – choose a chair that adjusts to accommodate
         95% of your team. Chairs that come in small, medium and large are an inventory
         nightmare and often people end up with the wrong size for their body.
    x - Hard-to-use mechanisms – make sure the adjustments are easy to understand and use, as well as the seller will come in and train your team on sitting and how to adjust their new chair.
    x - Warranty – Read the fine print to ensure casters, adjustable arms and pneumatic
         cylinders are covered for at least 12 years. These are the most often to fail parts         and most warranties cover them for only 1-5 years.
    x - Chairs that lock in a position are bad news, the body needs to move.
    x - Chairs with no environmental certifications from recognized authorities like BIFMA and Greenguard.

    Bad posture isn’t just a pesky bad habit, it's a surefire way to accumulate aches and pains over time. Ergonomic chairs are built with lumbar support that molds to your back, so you'll find yourself sitting upright without even trying. Want to dodge chronic back issues? Ergonomic chairs are your ticket to help. 

    We're not just talking about comfort here. We're talking about creating a work environment that's a distraction-free zone. It’s also a high-yield investment your back deserves. Sure, the upfront cost is higher, but these chairs last longer and can potentially save medical bills down the line. The health benefits of ergonomic office chairs compound like interest — year over year.

    There is a large body of research from the National Safety Council that shows health and well-being are directly affected by many features of the overall physical environment. We know more than half our waking hours are spent at work and the majority of that is performed while sitting. Organizations are currently being challenged by worker comfort issues – ergonomic support and seated comfort can make a crucial difference for employee well-being and engagement.

    Bottom-line is good ergonomic chairs in your office signal to your team that you care about them and their health. And if they are more productive, happier and come into the office more regularly, then that is a high yield investment, not a cost.
    With three decades of experience in the industry, Dave Turner's successful track record as a corporate leader demonstrates the ability to maintain long term, mutually beneficial relationships with CTI's clients. Dave has a broad background as a consulting professional and senior-level executive on personal and organizational development, strategic planning, and change implementation at CTI.

    Dave is happy to answer any questions you may have about the services or products offered by CTI Working Environments. t: 905.362.2785  I  e: dturner@ctiwe.com
    September, 2024 | Movers and Shakers
    Iron Mountain - Thank you HalfPage
    Movers and Shakers

    New Members

    Jessica Bujold

    Senior Director, HR

    Davies Ward Phillips & Vineberg LLP

    Monique Cotton

    Director of Firm Vision and Operations

    JFK Law LLP

    Venita Cunje

    Administrative Assistant

    Garfinkle Biderman LLP

    Kathleen Downes

    Director of Benefits

    Mintz

    Christine Edelmann

    Director of People and Culture

    JFK Law

    Michael Galambos

    HR Specialist

    Fasken

    Niraj Hansoti

    COO

    Bernardi Human Resource Law LLP

    Lyle Strachan

    Managing Director

    Campisi LLP

    Nathan Vilner

    Manager, Finance and Accounting

    Crawley MacKewn Brush LLP

    Lisa Will

    CFO, Director of Operations

    Will Trial Lawyers

    Stephanie Wilson

    Office Manager

    Gionet Fairley Wood LLP

    Upcoming Events

    Careers Icon
    Forums Icon
    Resources and Education Icon
    Sessions & Events Icon

    Supporting Firms

    • Mills + Mills
    • O'Sullivan
    • AUM Law Logo 22nov18
    • Deloitte Tax Law
    • Rayman Beitchman LLP 2mar18
    • Grosman, Gale 2nov17
    • logo_chaitons
    • Fox Vanounou Porcelli 29aug19
    • Waddell Phillips
    • logo_bernardi_llp_5405 (greyscale)
    • Matthews Dinsdale 1feb19
    • logo_shibley
    • logo_harris-sheaffer
    • Koskie Minsky
    • dutton_brock
    • hummingbird
    • logo_hsh
    • MillerThomson
    • member_torkin_manes
    • logo_willms_shier
    • member_minden_gross
    • Cavalluzzo LLP_Logo
    • Henien Hutchison LLP
    • LLF_LAWYERS
    • logo_smith_valeriote
    • logo_goodmans
    • Marks + Clerk 18may18
    • Dueck-Sauer-Jutzi-Noll
    • Beard Winter Logo black white - New
    • BlaneyMcMurtry
    • member_blg
    • GWLG_GRAYSCALE
    • logo_dlapiper
    • Cumming & Partners
    • Kormans Logo
    • Blouin Dunn
    • Giffen Lawyers
    • McTague Logo
    • logo_kronis
    • MacDonald & Partners logo
    • MONTEITH RITSMA PHILLIPS PROFESSIONAL CORPORATION - greyscale
    • Harris Law Logo
    • logo_barriston
    • member_weirfoulds
    • member_tgf
    • dickinsonwright
    • Chappell Partners Logo
    • logo_lerners
    • CLYDE + Co 2aug17
    • logo_sullivan_festeryga
    • logo_benson
    • Crawford Chondon & Partners LLP 24feb20
    • Reves Richarz LLP
    • Walker Head Lawyers 27sept19 - greyscale.
    • Laxton Glass
    • logo_goodmans
    • logo_pmlaw
    • rogers partners
    • logo_madorin
    • Nelligan 14aug17
    • logo_bereskin_parr
    • logo_chappell_partners
    • logo_dw
    • Goldblatt
    • logo_hull_hull
    • Davies Howe
    • HRG.logo
    • GMA Full Name Logo
    • Riches McKenzie 11oct17
    • heuristica
    • logo_Osler_hoskin
    • Lenczner Slaght resized
    • logo_keyser
    • logo_mcleish_orlando
    • logo_ridout
    • Loopstra Nixon logo 140w greyscale
    • logo_zuber
    • balesBeall
    • SparkLaw
    • Tupman + Bloom 3mar20
    • Green + Spiegel logo 31jul17
    • logo_sokllp
    • aviva_lawyers
    • Stockwoods Logo
    • member_hicks_morley
    • Levitt LLP Logo
    • logo_macdonald_sager
    • logo_guberman
    • logo_cassels
    • logo_sherrard
    • logo_sotos
    • Simpson Wigle greyscale 26jul17
    • logo_wildeboer
    • RossMcBride
    • Reybroek140x60 resized
    • Rueters LLP 5mar18
    • logo_robins
    • logo_torys
    • logo_bennet_jones
    • WARDs Legal - grayscale
    • BakerMcKenzie
    • O'Connor MacLeod Hanna LLP
    • logo_gardiner_roberts
    • Daoust_Vukovich
    • logo_bennet_jones
    • Gillian Hnatiw 2
    • logo_ricketts_harris
    • Haber Lawyers 14feb19
    • Dentons
    • Minken Employment Lawyers logo 14aug17
    • fogler-rubinoff
    • logo_norton
    • logo_wilson_vukelich
    • logo_oatley
    • Piasetzki
    • logo_giesbrecht
    • LeClair Logo
    • logo_dale_and_lessmann

    TLOMA Logo

    © 2014 TLOMA. All Rights Reserved. 
    Privacy Policy