Conflicts Clerk
Firm: Gardiner Roberts LLP
Employment Type: Full-Time
About the Role
We are seeking a highly organized and meticulous Conflicts Clerk to join the Gardiner Roberts LLP team. This role is crucial in managing conflict checks, trust accounting, and financial compliance within a legal environment. The ideal candidate will have a strong background in legal administration, trust accounting, and financial management, with excellent problem-solving and organizational skills.
Key Responsibilities
Conflict Checks & Matter Management
- Conduct conflict checks to ensure compliance with regulatory and firm policies.
- Manage the file opening process, ensuring accuracy in documentation and data entry.
- Process matter changes in Elite, including modifications to client/matter information, billing addresses, contact persons, matter names, and hourly rates.
Trust Accounting & Financial Transactions
The Conflicts Clerk will be a backup for Trust, which will entail the following:
- Maintain complete and accurate records of all trust account transactions and process them in a timely manner.
- Deposit and invest trust funds while ensuring daily posting of trust transactions.
- Prepare and process trust and general wire payments for client transactions.
- Manage all aspects of trust cheques, including verification, processing stop payments, overseeing stale-dated cheques, and addressing uncashed certified cheques.
- Maintain up-to-date banking records, reconcile firm trust accounts, and manage signing authorities and bank contracts.
- Prepare T5s and NR4B forms for interest on matured investments.
- Investigate and resolve discrepancies in accounting records.
Legal Compliance & Administrative Support
- Oversee trust accounting compliance, including transaction levies and management of wills.
- Liaise with lawyers to obtain or relay trust account information and ensure compliance with trust regulations.
- Assist upper management with special projects and assigned tasks as required.
- Manage administrative tasks such as data entry, filing, photocopying, organizing, and reviewing financial records.
Qualifications & Skills
- Prior experience in conflict checks, trust accounting, and financial administration within a legal or professional services environment.
- Strong understanding of trust accounting principles and compliance requirements.
- Proficiency in accounting software (e.g., Elite) and Microsoft Office Suite, particularly Excel.
- Excellent attention to detail, organizational skills, and ability to manage multiple tasks.
- Strong critical thinking skills and ability to resolve discrepancies in financial records.
- Effective communication skills, both written and verbal, for consulting with lawyers and management.
- Ability to work independently while collaborating effectively within a team.
Why Join Us?
- Work with a professional and collaborative team in a dynamic legal environment.
- Competitive compensation and benefits package.
- Opportunities for professional growth and career development.
Qualified candidates are asked to submit applications to Human Resources at hr@grllp.com by April 25, 2025.
We thank all applicants in advance for their interest, however, only those candidates whose background and experience match our requirements will be contacted.
Gardiner Roberts LLP is an equal opportunity employer and encourages applications from all qualified candidates including women, aboriginal peoples, visible minorities and people with disabilities. Should candidates wish to receive the above posting in an alternative format, please contact Human Resources, Human Resources Manager by email (hr@grllp.com) or by phone at 416.865.6600.
No agencies or recruiters please.