Job Details

Corporate Legal Assistant

Corporate Legal Assistant for our client, a well regarded boutique business law firm, downtown Toronto.    
    
Marberg Job Number:  2288.
Job Type: Full Time Permanent.
Compensation: From $60,000+ per annum according to seniority, plus benefits.
Regular Work Hours: From 9 am to 5 pm including 1 hour lunch break, Monday to Friday (35.0 work hours per week).
Work Location: Hybrid - combination of 2 days remote-based and 3 days onsite at client's downtown core Toronto office.  Probationary period will be completed 100% onsite.
Onsite Dress Code: Corporate or Business Casual according to client business requirements.  Non-scented personal products policy in effect.
Position Reports To:  Partner.

Responsibilities Summary:    
To provide legal secretarial, law clerk and administration services to a corporate and business law practice, supporting a Partner and Associate share.

• Assist lawyers with drafting and reviewing legal documents, including contracts, agreements, and corporate filings.
• Conduct legal research and gather relevant information for cases, transactions, and client matters.
• Prepare and file corporate documents, such as articles of incorporation, bylaws, and annual reports.
• Maintain and organize corporate records, including minute books, resolutions, and shareholder agreements.
• Coordinate meetings, appointments, and conference calls for lawyers and clients.
• Assist with preparation of closing documents and transactional matters, including due diligence and document management.
• Communicate professionally and effectively with clients, colleagues, and external parties.
• Manage and update databases and filing systems to ensure accurate and accessible documentation.
• Assist with billing and invoicing processes, including time entry and expense tracking.
• Provide general administrative support, including answering phones, responding to emails, and handling correspondence.
• Handle confidential and sensitive information with utmost discretion
• Perform other duties and responsibilities as assigned by lawyers and management.

Qualifications:    
Education: Post Secondary Diploma or Certificate in law clerk/legal assistant studies or related field.
Professional Credentials: ILCO Certification a strong asset.
Preferred Work Experience:  Minimum of 3+ years of experience working as a law clerk or legal assistant in a corporate law firm or legal department.
Preferred Sector Experience:  Experience supporting a Corporate Law, Commercial Law, Business Law, Intellectual Property Law, or Administrative Law practice.

Technical and Language Skills Requirements:    

• Advanced proficiency in MS Office Suite including Word, Outlook, PowerPoint and Excel (will be tested). 
• Fast and accurate typing speed and superior attention to detail (will be tested).
• Sound knowledge of corporate law procedures and terminology (will be tested).
• Experience with legal software applications commonly utilized in a Corporate Law practice.
• Advanced English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax, and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:     

• Punctual, responsible, and reliable.  Demonstrated record of professional conduct and character.
• Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
• Pleasant and courteous.  Demonstrated commitment to client service and professional representation of the organization.  
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:    

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work both remotely and onsite, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

How to apply: Send your resume by email to arin@marberg.com, with "TLOMA - Corporate Legal Assistant 2288" in the title. 

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal  for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through LinkedIn, ILCO, TLOMA, and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.