Job Details

Accounting Clerk

Why become an Fogler, Rubinoff ("FR") team member? 

At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.

All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.

We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FR Recognition" program.  All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.

We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture. 

Accounting Clerk Job Description:

Our firm has an immediate opening for an Intermediate Accounting Clerk. The ideal candidate will have experiences in similar areas within a Law Firm, with ability to multi-task, adjust to what is required each day and be able to do handle large volumes of work efficiently and accurately.  The successful candidate will support several areas in the accounting department. This position will be required to be on-site 3 days per week and may be required to work overtime as required to meet client requests.

Duties and Responsibilities:

General Cheques & Lawyer Reimbursements

• Support the issuing general firm cheques from various entities to lawyers, staff, and vendors according to firm policy; and
• Ensuring that proper backup is included, approved, and allocated according to firm policy.

Billing and E-Billing 

• Support the billing function in processing regular billing & WIP write-offs.

• Support e-billing with uploading the Firm’s accounts into the client’s e-billing system and resolving issues related with the uploads.

• Ensuring that proper backup is included, approved, and allocated according to firm policy

Cash Receipts

• Support Application of cash receipts (Cheques, EFT, Wires, Visa, Land Transfer Tax,Trust Transfers etc);

• Prepare general bank account deposits including remote deposit capture;
  • Record NSF/Returned Items and take necessary action;
  • Track and schedule all post-dated cheques;
  • Accounts receivable write-offs and adjustments; and
  • Reconciliations as needed to resolve any billing discrepancies or misapplied payments.

Accounts Payable and Client Disbursements

• Support the entering of client disbursements
• Ensuring that proper backup is included, approved, and allocated according to firm policy

General Accounting Department:

• Participate in office/firm related training sessions, and improvement initiatives;
• Administrative duties e.g. filing in DMS, copying, email, and other duties as required.
• Respond to queries from stakeholders (lawyer, law clerks, legal assistants, banking representatives) in a prompt and professional manner;
• Provide support to other accounting team members as required, and address general accounting department inquiries; and
• Other duties as assigned.

Skills:

• Willingness to be cross trained with other roles within the Accounting Department;
• Exceptional problem-solving skills with a solution oriented attitude;
• Ability to work in a methodical, organized manner, with a high degree of attention to detail, while maintaining quick and efficient data entry;
• Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision;
• Dedicated to providing excellent service to clients (internal & external) and consistently meet expectations;
• Excellent communication (written & verbal) and interpersonal skills with ability to listen effectively, respond appropriately and in a timely manner; and
• Ability to take initiative & suggest ideas for improvement.

Qualifications:

• Experience in entering accounts payable, disbursements and cash receipts required;
• Knowledge of LSO and KYC guidelines, an asset;
• Experience with Aderant/CMS software is an asset;
• Strong technical skills using Microsoft Office (Word, Excel, Outlook, and Calendar);
• College diploma or university degree in a business discipline, including some accounting and finance courses, or comparable years of experience in lieu; and
• Minimum of 3 years relevant experience in a law firm setting.

Want to join our FR team?

Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com. Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.

Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

No agencies or recruiters please.