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Litigation Legal Assistant

 

Job Details

Firm Name: Marberg Staffing
Posted: Wed. Jul 10, 2024
Location: Downtown Toronto
Salary Range: $60,000 - $65,000

Job Type

  • Legal Assistant

Litigation Legal Assistant

Litigation Legal Assistant, for leading 100+ lawyer law firm client, downtown Toronto

How to Apply: Submit your resume to shu@marberg.com with "Litigation Legal Assistant - 2310" in the subject line.
    
Marberg Job Number: 2310.
Job Type: Full Time Permanent.
Target Compensation: From $60,000 to $65,000 per annum, with some flexibility according to experience, and full benefits.
Recommended Application Date: Immediately - please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Regular Work Hours: FULL TIME HOURS; from 9 am to 5 pm, including 1 hour lunch break, Monday-Friday / 35.0 work hours per week.
Work Location: 100% onsite for initial training period of 6 weeks, then transitioning to hybrid model with 3 days in office and 2 days working from home.
    
Responsibilities Summary: 
Provide legal administrative coordination and legal documents production services to civil litigation team, supporting different lawyers and general department projects as required. 
  • Proactively offer assistance to colleagues and lawyers, backing up other administrative personnel as needed.  Demonstrate a team attitude, with accountability and confidentiality to both internal and external clients to achieve goals of the Firm.  
  • Coordinate a litigator's practice including opening and maintaining files, maintaining calendar and bring forward dates, preparing routine correspondence, arranging meetings, scheduling discoveries and booking court appointments.
  • Prepare, compile, serve and file affidavits, motion records, appeal records and other court documents in accordance with the Rules of Civil Procedure, court forms and practice directions.
  • Receive and respond to client inquiries, conducting follow up as required.
  • Obtain information and instructions from clients and forward them to lawyer.
  • Perform dicta-typing and make revisions to documents.
  • Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
  • Update and maintain client and matter lists.
  • Maintain and organize files with a robust follow up system.
  • Coordinate and monitor administrative functions to ensure work is completed accurately and within established time frames.
  • Additional legal administrative support services as required.
Qualifications:
Education: Post Secondary Degree or Diploma in Legal Administration, Business Administration, or equivalent discipline.
Preferred Work Experience:  Approximately 4-5 years of experience in litigation legal administration.
Preferred Sector Experience:  Commercial litigation experience desirable. Larger law firm experience desirable.
    
Technical Requirements:
  • Advanced proficiency in MS Word and Outlook (will be tested).
  • Strong typing and proofreading and attention to detail (will be tested).
  • Demonstrated understanding of Rules of Civil Procedure (may be tested).
  • Strong English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax, and polished, professional telephone manners.
Task -Based Qualifications and Additional Attributes:
  • Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
  • Demonstrated professionalism with colleagues and clients.
  • Demonstrated ability to meet deadlines, remaining calm with a sense of urgency, and maintaining a positive, team driven work ethic.
  • Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
  • Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
  • Superior attention to detail, and organized, methodical approach to completion of tasks.
  • Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:

  • Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
  • Ability to work both remotely and onsite, abiding by organization health and safety policies.
  • Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
  • Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.
Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.


Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca LinkedIn, tloma.com and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

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