Accounts Payable Coordinator
Firm Overview
Marks & Clerk is one of the world’s leading intellectual firms, with our first Canadian office established in 1921. With a qualified team of seasoned patent and trademark professionals, we offer a full spectrum of expertise on all aspects of intellectual property matters – patents, trademarks, designs, and copyright. This includes strategic and commercial advice on portfolio management, licensing, enforcement and litigation, and due diligence and valuation of intellectual property.
Through a global network of 15 offices in Canada, the UK (across eight cities), Europe and Asia, Marks & Clerk has long-established relationships with other trusted IP firms worldwide and a unique ability to secure IP protection for clients looking to safeguard their innovations in multiple jurisdictions. Our clients come from a diverse range of industries and include start-ups, small and medium sized businesses and large multi-national corporations who have long trusted us to deliver high quality, seamless and cost-effective services, both locally and globally.
We are looking to add additional talent to join our Canadian offices. The Accounts Payable Coordinator plays an integral role within the Finance Group reporting to the Financial Controller. Working collaboratively with the Accounts Team Leader, finance team members and other group functions to support the firm and business in the delivery of a high quality internal and external service.
Responsibilities
- Timely and accurate processing, coding, and payment of all supplier invoices
- Comply with relevant reporting requirements (GST/HST)
- Processing and payment of all Employee and Partner expenses
- Ensure compliance with firm policies in reviewing expense reports
- Assist with essential tasks during month-end and year-end preparation for Audit
- Processing of International payments
- Supplier statement reconciliations and resolution of queries
- Bank account postings and reconciliation of remittances
- Assist management with ad hoc audit requests, reports, and special projects as assigned
- Manage the AP mailbox as main point of contact, maintain an organized electronic filing system for financial documents, including invoices, receipts, and statements
- Identify and implement strategies for operational efficiency, and process improvement
Skills and Qualifications:
- Diploma or post secondary education or equivalent experience
- 3-5 years of full cycle Accounts Payable
- Processing and paying accounts payable invoices, Processing international payments
- Ability to reconcile large amounts of data
- Strong IT skills – MS Excel (e.g., Pivot tables, Vlookup and charts), Word and other reporting tools
- Proficiency in accounting software
- Exemplary attention to detail
- Excellent organisational and administrative skills
- Experience of working to tight deadlines
- Ability to demonstrate professional integrity
- An effective team member, productive with minimal supervision
- Excellent communication skills; willingness to listen to others and challenge constructively
- Knowledge and experience of AP business practices / finance procedures
Remuneration and benefits
- Competitive salary dependent on qualification and experience plus extended health and dental care
- 3 weeks vacation
- RRSP 4% matching after probation period is complete
- Currently firm members enjoy a hybrid arrangement, working 1-2 days in the office and the balance from home
If you are interested in this opportunity, please submit your resume and cover letter to HR@marks-clerk.ca.
Marks & Clerk Canada is an equal opportunity employer and will provide accommodations during the recruitment process upon request.
We thank all applicants for their interest; however, only candidates under consideration will be contacted.
No agencies or recruiters please.